蜜桃AV

Much of the personal data described in the rest of this Notice will be held in electronic form in systems provided or hosted by 蜜桃AV, including systems we have procured from third party providers.聽Separate privacy information will be given to you about some of these systems.聽Some of your information may be held in cloud-based systems.聽 We enter into agreements with IT service providers so that we have appropriate assurances in place regarding the functionality and security of their systems, to ensure that your data is processed in compliance with the data protection laws which apply in the UK.

Data relating to your job application and our communications with you at the applicant stage is held within a cloud hosted, electronic recruitment system called Eploy. Any applicant data processed prior to our implementation of Eploy, but within the relevant retention period, is held within relevant electronic files which are secured with access permissions.

蜜桃AV uses a cloud hosted electronic staff record and payroll system called iTrent for employment records. We have skeleton records relating to employment held in archived versions of previous systems called Bond and CoreHR.聽In addition, 蜜桃AV uses several different platforms for the purpose of development and training. These include KnowBe4, WorkRite and Brightspace.

More information: There is an individual iTrent record for each current and former member of 蜜桃AV staff. 聽This information is held within iTrent during the period of your employment and for six years afterwards.聽The information held includes information such as your name, title, addresses, telephone numbers, and personal email addresses, qualifications, job title, salary, payslips, your bank details and emergency contact and other key aspects of your employment contract with 蜜桃AV. Six years after employment ceases only the following core meta data will be retained: Name, Date of Birth, NI number, and 蜜桃AV dates of employment.

Electronic employment records about you are accessible to other 蜜桃AV staff to the extent that they require access for the purposes of their role within 蜜桃AV, to fulfil our employment duties with you (such as to process payroll, sickness, annual leave and IT access) and where a legitimate and vital interest exists (such as in an emergency). 蜜桃AV uses MHR UK as a data processor to support the running of the iTrent system.

If you are a 蜜桃AV employee, some types of information which are held securely within iTrent will also be separately held in electronic and/or hard copy by the Faculty or Professional Service in which you work including information about any appraisal and development matters and any additional support needs you may have.

Your personal data will also be held in electronic and/or hard copies within files and email folders in individual 蜜桃AV administration departments as appropriate.聽This includes information held by our Human Resources (HR), Health, Safety and Wellbeing and Payroll teams, RDS (for the purpose of grant bidding and REF), Estates ( Permits) in relation to the services they provide to you and to 蜜桃AV, and your interactions with them.聽It will also include any information generated through your decision to access additional services provided by or through 蜜桃AV such as the Employee Assistance Programme, Occupational Health, Staff Benefit Schemes, Coaching and development.

How long we keep your personal data

We will aim to retain your personal data only as long as necessary for the purposes of the processing which are explained above, and any secondary purposes such as audit, regulatory and legal record-keeping requirements.
In general, we apply the following principles to determine how long we will keep your data:

These principles may only be departed from where it is necessary and proportionate for 蜜桃AV to keep the record for a longer period. For example, if the record is, or is likely to be required, for evidential purposes; if 蜜桃AV is subject to a legal obligation to retain the record for an additional period, or where the record is required by 蜜桃AV for another lawful purpose (for example, where the basis for our processing changes over time due to developments in circumstances or in our relationship with the individual).